Why work at The Lift?
The Lift Garage is a car repair shop that has a unique blend of business and service. We are a nonprofit that provides low-cost car repair to low-income Minnesotans. We deeply value hospitality for our neighbors, customers, donors, and anyone who may find themselves inside our doors. We also offer a kind, collaborative, and fun work environment. At The Lift we highly value: Patience, kindness, empathy, hospitality, and a commitment to social justice.
Position Description:
The Administrative Services Coordinator provides high-level administrative and operational support to the Director of Finance & Administration and the Development Manager. This position serves as the organizational hub for administrative processes, financial coordination, donor database administration, office operations, and cross-functional project support.
The ideal candidate is highly organized, detail-oriented, service-focused, and enjoys balancing multiple priorities in a collaborative nonprofit environment. This role is essential to ensuring efficient internal operations while supporting the organization’s mission and growth.
Job Duties
Finance & Administrative Support (35%):
- Provide administrative support to the Director of Finance and Administration.
- Assist with accounts payable and vendor documentation.
- Prepare invoices, expense reimbursements, and purchase requests.
- Assist with accounts receivable.
- Completes bank deposits and manages the cash box.
- Maintain vendor files and contracts.
- Support audit preparation and financial record organization.
Development & Donor Services Support (35%):
- Provide administrative support to the Development Manager.
- Maintain donor records within the donor management database (CRM) and oversee workflow automation software and projects (Zapier preferred).
- Assist with gift entry by processing donations and generating donor acknowledgments.
- Assist with reporting and reconciliation with finance.
- Prepare fundraising reports and donor lists.
- Coordinate and implement all administrative support for fundraising campaigns including mailings and other backend planning.
- Provide needed administrative support leading up to and at fundraising events.
Office Operations & Cross-Functional Support (30%):
- Serve as the primary point of contact for general office inquiries.
- Maintain office equipment and vendor relationships.
- Coordinate office supplies and equipment needs.
- Coordinate conference room activities and related supplies, including food and catering.
- Participate in process improvement initiatives.
- Assist with documentation of administrative procedures.
- Provide backup support for administrative functions across departments.
- Perform other duties as assigned.
Required Qualification and Skills:
- Three or more years of progressively responsible administrative experience.
- Strong proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint) and Adobe Acrobat.
- Experience maintaining databases and using data entry systems.
- Experience maintaining confidential information.
- Excellent written and verbal communication skills.
- Exceptional organizational and time management skills.
- Ability to prioritize multiple projects with competing deadlines.
Preferred Qualifications and Skills:
- Experience working in a nonprofit organization.
- Experience with donor management software (Bloomerang and GoFundMe Pro)
- Experience with basic accounting software applications (Quickbooks Online).
- Experience supporting finance or accounting functions.
- Knowledge of fundraising operations and donor stewardship practices.
- Sense of humor
Position Details:
Schedule: Typical workdays are Monday-Friday, hours are flexible & negotiable although typically between the hours of 8:00am – 5:00pm. Occasional evenings and weekends will be expected, but no more than 80 total hours of work are expected within each two-week pay period.
Location: Minneapolis, MN. This position is hybrid, it will require being on-site at The Lift at least 4 days a week
Classification and Wage: Full-time, salary/exempt position with pay range of $56,000-$60,000/year. Benefits include medical, dental, disability, life, vision, retirement (4% contribution), and life-insurance. Benefits also include paid holidays (10), paid vacation (15 days the first year), and sick time off (10 days/year).
How to Apply:
Applicants should submit their resume and a cover letter by August 21, 2026 to Becky Franklin, Finance and Administration Director by emailing becky@theliftgarage.org.
